Schedule Sets

Schedule Sets allow you to easily structure, categorize, and organize your Sessions and Programs.

A Schedule Set contains the Schedules of your Sessions and Programs.

Schedule Sets have a set duration, are contained in a specific Fun Box, and occur at a particular Location.

Schedule Set Basics

Schedule Sets have a specific duration. The Schedule Set “begins” on a defined date and "ends" on a defined date.

Schedule Sets occur at a defined Location.

Schedule Sets are contained in a defined Fun Box.

Fun Box and Location Combinations will have their own Schedule Sets. Let’s say you have two Fun Box Types at one Location. The Schedule Sets will be separated into different Fun Box Types.

This makes managing your different Schedules very simple and intuitive, even if you offer different types of services at different Locations.

Schedule Sets can contain only Programs, only Sessions, or both. They can be combined in a variety of ways.

Schedule Sets can have a Participant Limit and Participant Waitlist.

With Schedule Sets, you have the flexibility to create any type of Schedule you can dream of.

Schedule Set Examples:

Week 1

Week 5

Astronaut Adventure Week

July 4th Activities

2024 Concert Series

The most common type of Schedule Set is one week. (One Week of Camp, One Week of After School Care, etc.) In this Schedule Set, there are 5 days. Each day can have its own Schedule.

Detailed Examples:

Summer Camp:

Let's say you offer a Spring Break Day Camp. Customers can purchase the entire week of camp or just a one-day pass.

Schedule Set: Spring Break Camp (March 9-13)

Schedules: March 9th, March 10th, March 11th, March 12th, March 13th

Programs: One Week of Camp

Sessions: One-Day Pass

Child Care:

Let's say you offer Before School and After School Child Care. Customers can purchase an entire week of Before School Care and/or After School Care. Customers can also purchase any session "a la carte".

Schedule Set: Winter Week 8 (February 3-7)

Schedules: February 3 Morning, February 3 Afternoon, February 4 Morning, February 4 Afternoon, February 5 Morning, February 5 Afternoon, February 6 Morning, February 6 Afternoon, February 7 Morning, February 7 Afternoon.

Programs: Week of Morning Care, Week of Afternoon Care

Sessions: Morning Drop-In, Afternoon Drop In

Overnight Camp:

An Overnight Camp operates a little differently. Since an Overnight Camp is one continuous Program, it only has one Schedule.

Schedule Set: Sierra Adventure Camp (July 8-12)

Schedule: July 8-12

Program: Week of Overnight Camp

All Schedule Sets

All Schedule Sets: Collection of every Schedule Set for a Location and Fun Box Combination.

Schedules

Each Schedule Set can have one or more Schedules:

Schedules list your attendees, the activities they are enrolled in, and when those activities occur. Schedules can be thought of as “Smart” Rosters.

Schedule Examples:

Schedule for All Programs July 27th
Schedule for AM Session August 3rd
Schedule for Waterpark Adventure Day

For a Day Camp, the most common Schedule is one day.

For an Overnight Camp, the Schedule Set and Schedule are combined. (No Sessions are available.)

Schedule Do’s and Don'ts

Do's

Make sure you have an accurate count of days you are offering your Sessions and Programs.

Don'ts

Don’t publish your Schedule Sets before you are absolutely sure they are ready to be booked. Once they are published and children start to enroll, the edits you can make are limited.
Don't forget to remove any days your business will not be operating (like July 4th, Labor Day, etc.) from your Schedule Set.